Registration of an NGO
Based on Kosovo legislation, NGOs may be registered as an association or as a foundation. An association is established to protect and address the common interests of the members. An association may be established by at least three (3) persons, where at least one of them must have a permanent residence or seat in Kosovo. Members of an association may be natural persons (individuals), as well as legal persons (organizations or business companies). A foundation is established to promote a specific goal, mainly – but not necessarily – for the public good. Compared to an association, a foundation does not have members and is established when a specific asset or wealth is left in the service of a particular issue. A foundation may be established through a will or a founding act. The documents required to register an NGO:
The Founding Act of an NGO
The Founding Act of an NGO is the document through which interest is expressed to establish an NGO. Elements that the Founding Act of an NGO must contain are: Full name and official abbreviation of the NGO; Place, address and date of establishment; Determination for the organizational form of the NGO Association or Foundation; Names and addresses of the founders; Name, address and contact information for the authorized representative; and main fields of activity. The Founding Act must be signed by the founders of the NGO.
Copies of IDs of the Founders
An NGO may be registered by at least three (3) persons, one of which must be a permanent resident of the Republic of Kosovo. Copies of the IDs of the founders must be attached to the NGO registration file.
Decision to designate an authorized representative
An authorized representative of the NGO is the person that shall receive all the information on behalf of the NGO. NGO founders, through a decision, designate an authorized person who shall be responsible for receiving information and communicating with the respective authorities on behalf of the organization. An authorized person of the NGO may be any person that is designated by the competent body of the association, and this does not necessarily mean that the authorized person has to be the Executive Director/Chairman of the NGO.
Statute of the NGO
The Statute of the NGO must determine the basic rules and principles of the work of the NGO, including: the mission of the organization, decision-making rules, highest governing body and its relations with other structures within the organization, the minimum number of annual meetings, membership rules, managing conflict of interest, dissolution of the NGO, etc. A model of the Statute with all the principles and required regulations can be obtained from the Department for Registration and Liaison with NGOs (DRLNGO), or from the web page http://map.rks-gov.net/sq/Page.aspx?id=18. The use of the statute model is not obligatory and DRLNGO accepts other forms of the Statute, as long as it contains all the data as per paragraph 2, Article 6 of the Regulation for Registration, Public Register, Deregister and Dissolution of an NGO and that is inconsistent with the laws in force.
List of Fields of Activity
In the list of organization’s fields of activity, the nature of activities in which the organization shall be engaged needs to be determined in broad lines (i.e.: Democratization, Cultural heritage, Consumer Protection, Education etc.). The DRLNGO has, within the registration form, attached a list of around forty (40) fields of activity that may be used as an example.
Assembly Member List (for Associations)
Only the names of the three founders of the organization may be written down in this list without the need for any additional members. However, as many as possible member are recommended.
Board of Directors Members List (for Foundations)
This list should only contain the names of the members of the Board of Directors of the Foundation.