FREQUENTLY ASKED QUESTIONS

  • 1. Do you support equipment purchase projects?
    Small project grants aim to support specific actions of civil society initiatives and individuals for non-profit initiatives on issues of public importance that address concrete issues, provide concrete results within a set timeframe. All ineligible costs are listed in the Application Guide for Urgent Grants. Equipment are, in principle, not prohibited, but the necessity of their purchase to achieve project results and specific activities must be justified.
  • 2. When is the last date that we can apply as an NGO?
    The call for applications for small project grants is open all the time and applications can be submitted at any time. Based on the application guidelines, the evaluation of applications is s carried out each three months,. All the information in relation to the application and the evaluation process can be found on our website, at the following link: https://bit.ly/3oVeQZc.
  • 3. The “Budget for the last 3 years, 2017, 2018, 2019” is stated in the budget form. Is it a problem if we are an organization that was established in 2018?
    No, it is not a problem. For those years when the request is not applicable for you, just write N/A (e.g. 2017 = N/A) in that part of the application
  • 4. What is meant by “audit expenses” in the budget form? Is it about budget management expenses that are incurred by the financier, or is it about the engagement of an external auditor after the implementation?
    Audit costs areabout the external audit of the project after the implementation, which amount should be calculated depending on the amount of the grant based on the market price.
  • 5. Do the gender mainstreaming guide and citizens’ involvement guide apply to this call and should we decide only in one segment and then stay within the guidelines framework of the selected segment?
    The gender mainstreaming guide and the citizen’s involvement guide provide an explanation how the EJA Kosovo program defines these two topics. These are guiding documents and they apply to all instruments of EJA Kosovo, including small grants, and it is at t applicant’s discretion to reflect these two aspects in the proposed intervention.
  • 6. What documents should be attached to apply for a project proposal in this call?
    All the necessary information and documents for application are published on the KCSF website, at the following link: https://bit.ly/38rCO8X. More specifically, all information can be found in Guidelines for applications, for small project grants, Chapter 4 - Application procedures.
  • 7. Where can we find the application form for small project grants?
    All the necessary information and documents for the application are published on the KCSF website, at the following link: https://bit.ly/38rCO8X.
  • 8. Is the age of target groups defined, meaning that can we have children as target group of our project?
    No, the age of target group is not defined. The marginalized groups that should be in the focus of the intervention are listed in the Guidelines for application.
  • 9. Is it necessary to include all marginalized groups mentioned in the Guideline for application ?
    No, it is not necessary to include in your project all the marginalized groups listed in the guidelines for applications.
  • 10. Are awareness campaigns supported, if they are necessary for the realization of the project andy are only a part of the project activities?
    Awareness raising campaigns without proper follow-up activities are not supported. If one of the project activities is an awareness campaign and it is necessary for the realization of the project, then this activity can be supported as a part of the larger intervention.
  • 11. Can we apply in partnership?
    Partnerships with other NGOs/unregistered initiatives are allowed. In this case, the lead applicant takes full responsibility for the implementation and management of the project.
  • 12. Regarding the impact of COVID-19 pandemic in project implementation, can we have flexibility in the implementation of activities that may be forseen to to be implemented in the entire territory of Kosovo, but because of the situation with th pandemic, any change might be needed while implementation?
    Your application will be reviewed prior the start of the implementation whereby, together with KCSF, the activity plan and the budget shall be adapted to the epidemiological situation and how it affects the activities. If you will need additional changes and adaptations during the implementation, the flexibility in this regard is possible as the situation in unforeseen and is affecting the whole society, but always in line with the requirements and procedures of the EJA Kosovo program.
  • 13. Are we allowed to apply on two different EJA calls for applications?
    Yes. In principle, it is possible because they are separate processes and calls, but always referring to the criteria and requirements explained in the Guidelines for application.
  • 14. Can a researche be supported, if it is necessary for the realization of the project and if they are only a part of the project activities?
    Researches and feasibility studies, especially as a means to design the next part of the intervention, in principle, will not be supported. They can be covered in special cases, but only if they are necessary for the realization of the intended objectives of the intervention.
  • 15. Can new organizations apply if they have an annual turnover of less than 25 thousand Euros, even if there is no turnover in the last three years?
    Yes. New organizations with an annual turnover of less than 25 thousand Euros can also apply, even if they have not had any turnover in the last three years. If it is an organization that was established in 2020, then it should be written N/A at the budget for 2017, 2018 and 2019.
  • 16. Can individuals apply?
    Yes. Individuals (citizens of the Republic of Kosovo) also have the right to apply for this call same as unregistered initiatives (a group of citiziens) and NGOs.