Frequently asked questions - Call 2020

  • 1. Does the fact that organizational strategic planning ends in 2021 present a problem?
    The organization can apply for an institutional grant and such details should be clarified in the application form and other required documents. Also, according to the rules of the program, institutional grants are reviewed after every one-year period, and in such cases the possibility of adaptation to the circumstances and context is foreseen.
  • 2. Is the maximum budget funded by this call total 40,000 EUR or is it 40,000 EUR per year?
    The maximum budget required for funding from this call should not exceed 40,000 EUR/year (including audit). Therefore, if an organization applies for 24 months, maximum budget an applicant can apply for funding is 80,000 EUR, and if applied for 36 months maximum budget is 120,000 EUR.
  • 3. Should only one log-frame be presented or two (one for the organization and one for the grant program)?
    Only one log-frame should be presented, the one from the Organization’s strategic document (as per EJA Kosovo model).
  • 4. How detailed should the organizational budget be (is there a need to include all budget lines for all projects)?
    The budget should include all projects and should be presented as per EJA Kosovo budget template for Institutional Grants. Budget lines can be presented in cumulative for all projects (i.e. translations, training, etc.)
  • 5. Should all projects be described/detailed in the application and budget or only the ones relevant to this call?
    All projects implemented by the applicant organizations must be presented on the application form. Also, the budget of the entire organization for application period must be submitted, with clear indications of those budget lines for which support is requested from EJA Kosovo, as well as specifications and justifications for salaries (as per EJA Kosovo template).
  • 6. If the application is rejected in this round, can we apply with the same one in next round, or should it be a completely new application one?
    Whether the applicant should apply with an updated application or a new one, it’s at organization discretion. It depends on the time and circumstances when the application is submitted. Applications are evaluated within the round in which they are submitted.
  • 7. Can we apply if we only have financial audit report for 2019, and not for 2018?
    Based on the call for application for institutional grants, the applicant must submit annual financial statements or auditor’s reports for the last two (2) years, , not necessarily both documents for each year. If an organization has an audit report only for one year, it can submit a financial statement for the next year.
  • 8. Is commitment to pay internship considered a scholarship?
    Payment for internship is an acceptable cost.
  • 9. Can we contract companies to organize trainings?
    The contracted part should not dominate the grant. Hence, a certain amount can be contracted. However, in general, it is expected activities tobe implemented by the organization that proposes them, especially those activities that are in its area of expertise.
  • 10. Should we refer to the overall goal, expected results and activities in log-frame for the next three years based on the strategy or only for those activities for which funding is requested?
    As to log-frame, you need to refer to the overall goal, expected results, and activities based on the entire strategy of the organization.
  • 11. Are environmental issues supported by this call?
    Yes, organizations that deal with environmental issues can also apply. It is important  application is in line with the overall goal and expected results of the EJA Kosovo program.
  • 12. Are children considered marginalized group?
    Yes, any marginalized and under-represented group in need to strengthen its influence in the society and improving socio-economic rights are eligible for this call.
  • 13. Is partnership allowed within this call?
    No, the call for institutional grants does not support partnerships. Institutional grant is are intended only for the organization that is.
  • 14. Will there be restrictions on organizational budget categories?
    Only the category of organizational capacity building (including office equipment costs) should not exceed 15% of the subtotal.
  • 15. Are payments outside Kosovo allowed, for example payments for experts, visits abroad, retreats, membership in networks abroad?
    Yes, such payments are allowed but the applicant must ensure that the justification is provided in the designated budget line, specifying the calculation of the expenditures.
  • 16. Can you explain direct costs in more detail?
    Direct costs are all direct program costs that do not fall into the category of personnel and administrative costs such as: training, various meetings, research, etc.
  • 17. Can KCSF previous grantees apply in this call?
    Beneficiary organizations from other KCSF grant schemes can apply for grants within EJA Kosovo program.
  • 18. Is it necessary to attach the tax certificate together with other application documents?
    The tax certificate does not need to be attached. All the necessary documents for application are mentioned in the call for institutional grants, guidelines for application and the application form.
  • 19. What is included in the 15% for organizational capacity building?
    This percentage includes capacity building for staff and organization in general, such as: development/improvement of internal work systems, various software, staff training and other activities that are estimated to affect organizational capacity building.
  • 20. Should conferences, meetings and other activities funded by other donors be included in the budget?
    Yes, they should be included. Organizational budget is created to show all organizational expenses and financing, regardless of the sources of funding.
  • 21. Can organization apply for Institutional Grant if they have actual project grants financed from SDC or Sida?
    Yes, organizations that have actual project grant financed from SDC or SIDA, can apply for Institutional Grant.

Frequently asked questions - Call 2021

  • 1. Within the call, can we foresee opening a website for the publication of all financial statements and other activities? Can the drafting of an advocacy strategy be envisaged as an activity according to the current strategy?
    It can be presented if these activities are in line with the organization's strategy, they contribute to achieving strategic objectives or offer you the opportunity to have better representation as an organization and contribute to increasing the level of transparency.
  • 2. Can branches of an organization apply?
    Applicant organizations must meet all the requirements and criteria set out in the call for applications.
  • 3. Should administrative documents be submitted at the time of application with other application documents such as internal financial regulations, HR, etc.?
    Apart from the mandatory documents presented in the application guideliness, it is not necessary to deliver other documents.
  • 4. Can the content of the applications/project be in English?
    Yes, applications can be submitted in one of three languages: Albanian, English, and Serbian. All templates are on the KCSF website.
  • 5. Should the list of organization members be signed when we submit the application with other documents?
    All documents must be submitted as per requirements in the part for mandatory documents, including whether these have to be signed or not.
  • 6. Can we move the margins in the application form and intervene in the forms for writing purposes?
    No, you can not intervene in the published format.
  • 7. In the budget, in the part for presentation of program costs and components, how are they supposed to be presented?
    The budget should include all organization activities depending on the organization and the projects/programs you have.
  • 8. Are we allowed to foresee additional activities in addition to those planned in the strategy we are currently implementing?
    Proposed activities should be in line with the organization's strategy regardless of whether activities are being implemented or not.
  • 9. Is the application permitted if the organization is registered in Prishtina but has a membership at the level of Kosovo in different cities? In other words, it is an organization that works at the national level.
    The EJA Kosovo program supports organizations that operate at both local and central levels.
  • 10. What does civic engagement mean if the organization's target group or the group with which the organization works is a separate community, for example, blind people?
    Engagement of the target group, regardless of which category it belongs to, is expected to be systematic and intentional throughout the organization's work. For more details, please see the guidelines for applicants: civic engagement.
  • 11. What is the percentage of the budget that can be spent on administrative or staff expenses?
    Except for the category for organizational development where the limit is 15%, there is no limit for other categories.
  • 12. Is the drafting of a new strategy foreseen in the framework of this grant if the current strategy is expiring?
    In the call for institutional grants, the organization must have the strategic document of the organization which covers all or most of the grant period